Job Description
Join NorthStar Executive Solutions as an Administrative Assistant and become the backbone of our dynamic Portland team. We're seeking a proactive professional to provide comprehensive support across daily operations, client relations, and executive coordination. This immediate hire opportunity offers competitive compensation, growth potential, and a collaborative environment where your organizational skills will shine. If you thrive in fast-paced settings and excel at multitasking, this is your chance to make an immediate impact.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit correspondence, reports, and presentations with meticulous attention to detail
- Oversee office inventory, procurement, and vendor relationships for seamless operations
- Act as primary point of contact for internal and external communications
- Coordinate meetings and events including logistics, materials preparation, and follow-up
- Maintain confidential records and ensure compliance with data protection protocols
- Support financial tasks including expense reports, invoicing, and budget tracking
Qualifications
- 3+ years of administrative support experience in professional environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience managing executive calendars and complex scheduling
- High level of discretion and confidentiality handling sensitive information
- Associates degree or equivalent professional certification preferred