Job Description
Join our dynamic team at Apex Solutions Group as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our executive operations in the heart of Portland. This urgent opening offers a competitive salary, comprehensive benefits package, and the opportunity to grow within a rapidly expanding company. If you're ready to hit the ground running in a fast-paced environment, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentations
- Coordinate office operations, including supply inventory and equipment maintenance
- Serve as primary point of contact for internal and external stakeholders
- Process expense reports and maintain accurate financial documentation
- Organize and maintain digital and physical filing systems
- Assist with onboarding new team members and orientation processes
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Strong attention to detail and problem-solving abilities
- Proven ability to prioritize tasks and meet deadlines
- Experience with calendar management and scheduling tools
- Associate's degree or equivalent professional certification