Job Description
Join our dynamic team as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our executives with precision and flexibility. This full-time position offers a hybrid work schedule with core hours in-office and adaptable scheduling options. Ideal candidates will thrive in fast-paced environments while maintaining exceptional attention to detail. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow with a forward-thinking organization in Oklahoma City's thriving business district.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office operations including inventory management, supply procurement, and vendor relations
- Coordinate departmental meetings, take detailed minutes, and follow up on action items
- Process expense reports, invoices, and maintain accurate financial documentation
- Serve as primary point of contact for internal and external communications
- Implement organizational systems for digital and physical document management
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to handle sensitive information confidentially
- Proven ability to multitask and prioritize competing deadlines
- Associates degree or equivalent professional certification preferred
- Experience with scheduling software (e.g., Calendly, Doodle) and office equipment
- Flexibility to adjust hours based on business needs