Job Description
Join our dynamic team at Indianapolis Business Solutions as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our fast-paced operations in downtown Indianapolis. This full-time, direct-hire position offers competitive compensation and a collaborative environment where your administrative expertise will be valued. If you're ready to hit the ground running and contribute to our mission of excellence, apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial records
- Prepare professional correspondence, reports, and presentation materials
- Answer and direct incoming calls while managing multi-line phone system
- Coordinate office operations including supply inventory and vendor relations
- Support HR functions including onboarding and documentation
- Implement organizational systems for digital and physical files
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional time management and prioritization skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Associates degree or relevant certification preferred
- Proven problem-solving and multitasking capabilities
- Experience with CRM systems (e.g., Salesforce) a plus