Job Description
Join our dynamic team in Philadelphia as a Full-Time Administrative Assistant with flexible scheduling options! Innovate Solutions Group is seeking a highly organized professional to support our operations with exceptional administrative expertise. This role offers hybrid flexibility (3 days in-office, 2 remote) and the opportunity to grow within a forward-thinking organization. Enjoy competitive compensation, comprehensive benefits, and a collaborative workplace culture.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and handle travel arrangements
- Prepare, edit, and distribute confidential reports, presentations, and correspondence
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Process invoices, expense reports, and financial documentation with precision
- Act as primary point of contact for internal/external communications and inquiries
- Support HR functions including onboarding, scheduling interviews, and maintaining records
- Implement and optimize office procedures to enhance efficiency
Qualifications
- Associate's degree or 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to handle confidential information with discretion
- Proven problem-solving and multitasking capabilities
- Flexibility to adapt to changing priorities and deadlines