Job Description
Join our dynamic team at Illinois Business Solutions Inc. as a Full-Time Administrative Assistant with flexible scheduling options! We're seeking a highly organized professional to support our Chicago office operations. Enjoy a hybrid work model with core hours Monday-Wednesday, plus flexible Fridays. This role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. If you excel at multitasking and thrive in a fast-paced setting, apply today to become the backbone of our administrative team!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including emails, phone calls, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate office operations including supply inventory and vendor relationships
- Assist with onboarding processes and new employee orientation
- Support event planning and meeting coordination for internal/external stakeholders
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities and meet deadlines
- Experience with calendar management and scheduling tools
- Flexibility to adapt to changing priorities and schedules