Job Description
Join our dynamic team at Dallas Executive Solutions as a full-time Administrative Assistant. We're seeking a detail-oriented professional to provide comprehensive support to our executive team and ensure seamless office operations. This immediate hire position offers competitive compensation and a collaborative work environment in the heart of downtown Dallas. If you excel in multitasking, possess exceptional organizational skills, and thrive in fast-paced settings, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial documentation
- Compose professional correspondence, memos, and reports with precision
- Coordinate office operations including supply inventory and vendor management
- Answer and direct incoming calls with exceptional customer service
- Support onboarding processes for new employees and visitors
- Assist with data entry and maintain accurate digital filing systems
Qualifications
- Minimum 3 years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet tight deadlines in high-pressure situations
- Associate degree or equivalent professional certification preferred
- Experience with scheduling software (e.g., Calendly, Doodle) and CRM systems