Job Description
Join our dynamic team at Coastal Business Solutions as a full-time Administrative Assistant in the heart of Long Beach! We're seeking a highly organized professional to support our daily operations and enhance workplace efficiency. This role offers competitive benefits, growth opportunities, and a vibrant downtown location. If you thrive in fast-paced environments and excel at multitasking, apply today to become an integral part of our innovative office culture.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Maintain digital filing systems and ensure accurate record-keeping
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support onboarding processes and assist with HR administrative tasks
- Collaborate with department heads to streamline workflows and improve processes
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in office administration or executive support roles
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Trello)
- Proven ability to prioritize tasks and meet deadlines in dynamic settings