Job Description
Join our dynamic team as an Administrative Assistant with unmatched schedule flexibility! We're seeking a detail-oriented professional to support our Portland operations with a hybrid remote/in-office arrangement. This immediate hire opportunity offers competitive compensation and the autonomy to structure your workday around peak productivity hours. Ideal for candidates seeking work-life balance without sacrificing career growth.
What We Offer:
- Hybrid work model (3 days remote/2 days in-office)
- Flexible start/end times (7 AM - 6 PM window)
- Comprehensive benefits package
- Professional development stipend
- Modern downtown Portland office
Responsibilities
- Manage executive calendars and coordinate cross-departmental meetings
- Process invoices, expense reports, and financial documentation
- Compose and distribute professional communications (emails, memos, reports)
- Maintain digital and physical filing systems with 99.9% accuracy
- Onboard new hires and coordinate training schedules
- Coordinate travel arrangements and logistics for executive team
- Act as primary point of contact for internal/external stakeholders
Qualifications
- 3+ years administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Proven ability to manage competing priorities in fast-paced environments
- Exceptional written communication and proofreading skills
- Experience with scheduling tools (Calendly, Doodle, or similar)
- Discretion with confidential information and sensitive data
- Associates degree in Business Administration or related field