Job Description
Join our dynamic Portland team as a detail-oriented Administrative Assistant with flexible scheduling options! We're seeking a proactive professional to support our executive team with exceptional organizational skills. Enjoy a hybrid work model with core hours (9 AM - 3 PM) plus flexible morning/evening options. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across time zones
- Handle confidential correspondence, document preparation, and data entry with 99% accuracy
- Oversee office operations including supply inventory, vendor relations, and facility management
- Assist with travel arrangements, expense reports, and administrative project coordination
- Serve as primary point of contact for internal/external communications and client relations
- Implement digital filing systems and maintain organized physical/digital records
- Support team coordination through project tracking and deadline management
Qualifications
- 3+ years of administrative support experience with scheduling flexibility
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to prioritize tasks in fast-paced environments
- High attention to detail with strong problem-solving abilities
- Experience with CRM systems (Salesforce preferred) and office equipment
- Professional demeanor with ability to handle confidential information
- Portland-based or willing to relocate to Oregon