Job Description
Join our dynamic Jacksonville team as a Local Administrative Assistant and enjoy unprecedented schedule flexibility while making a tangible impact. We're seeking a detail-oriented professional to streamline operations for our growing healthcare practice in the heart of downtown. This hybrid role blends remote work with in-office collaboration, allowing you to achieve work-life balance without compromising excellence. Our culture champions autonomy and growth, offering competitive benefits including health insurance and professional development stipends. If you thrive in organized environments and value schedule adaptability, this is your opportunity to excel in Jacksonville's thriving administrative sector.
Responsibilities
- Manage calendars, appointments, and travel arrangements for 5+ executives using Outlook and Calendly
- Coordinate departmental operations including meeting logistics, equipment setup, and document distribution
- Prepare and proofread confidential correspondence, reports, and presentations in Microsoft Office Suite
- Process invoices, expense reports, and purchase orders with precise financial record-keeping
- Serve as primary point of contact for internal/external communications via phone, email, and chat platforms
- Maintain digital and physical filing systems with strict compliance to HIPAA and company protocols
- Collaborate with cross-functional teams to implement process improvements using Asana and Trello
Qualifications
- Associate's degree or equivalent certification in Office Administration (Bachelor's preferred)
- 3+ years of administrative support experience with scheduling flexibility requirements
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Strong written and verbal communication skills with professional phone etiquette
- Experience with healthcare documentation systems (Epic or NextGen a plus)
- Proven ability to maintain confidentiality and handle sensitive information
- Valid Florida driver's license and reliable transportation for occasional downtown travel