Job Description
Join our dynamic team as a Administrative Assistant with a flexible schedule in the heart of San Jose's tech hub! We're urgently seeking a highly organized professional to support our fast-paced operations. Enjoy competitive compensation, hybrid work options, and opportunities for growth in a collaborative environment. Immediate start available!
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple time zones
- Process invoices, expense reports, and financial documentation with precision
- Compose professional correspondence and prepare confidential reports
- Coordinate travel arrangements and logistics for global team members
- Onboard new hires and maintain HR records using HRIS systems
- Serve as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of administrative experience in a tech or corporate environment
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with minimal supervision
- Experience with scheduling software (Calendly, Doodle, etc.)
- High attention to detail and discretion with confidential information