Job Description
Join our dynamic team as a Local Administrative Assistant in Jacksonville, FL, where flexibility meets opportunity! We're seeking a highly organized professional to support our operations with a customizable schedule that accommodates your lifestyle. This role offers competitive compensation and the chance to make a tangible impact in a collaborative environment.
As a key member of our administrative staff, you'll ensure seamless daily operations while leveraging your exceptional organizational skills. We pride ourselves on fostering a supportive workplace where your contributions are valued, and your professional growth is prioritized.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Prepare, edit, and distribute correspondence, reports, and confidential documents
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new hire documentation
- Support budget tracking and expense report management
- Coordinate office supplies inventory and vendor relationships
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize competing deadlines
- High level of discretion when handling confidential information
- Associates degree in Business Administration or related field preferred
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to adapt to changing priorities with a positive attitude