Job Description
Join our dynamic Jacksonville team as a Local Administrative Assistant with a flexible schedule! We're seeking a highly organized professional to support our daily operations with precision and professionalism. This part-time role offers the perfect work-life balance with adaptable hours while making a significant impact in our community. Ideal for candidates seeking flexibility without compromising career growth in a supportive environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings with internal teams and external partners
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Maintain accurate digital and physical filing systems for confidential documents
- Prepare, edit, and distribute reports, presentations, and other business materials
- Support office operations including inventory management, supply ordering, and vendor coordination
- Assist with basic bookkeeping tasks and expense report processing
- Coordinate travel arrangements and logistics for staff and clients
- Act as the primary point of contact for office inquiries and visitor management
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor and customer-focused mindset
- Flexibility to work varied hours including occasional evenings/weekends