Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in office support! We're seeking organized, tech-savvy individuals to provide critical administrative backbone to our fast-paced operations. This full-time position offers comprehensive training and growth opportunities for motivated professionals. Enjoy competitive benefits, a collaborative work environment, and the chance to develop essential business skills while supporting executive teams and departmental workflows. If you're detail-oriented with a passion for efficiency, apply today to start your professional journey with Jacksonville Business Solutions!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with meticulous organization
- Assist with office supply inventory and procurement processes
- Support data entry and record-keeping tasks in CRM systems
- Coordinate travel arrangements and expense report submissions
- Collaborate on cross-departmental projects and event planning
Qualifications
- High school diploma or equivalent; associate degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Exceptional attention to detail and organizational abilities
- Ability to multitask and prioritize competing deadlines
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Customer service mindset with professional demeanor
- Proactive problem-solving approach and willingness to learn