Job Description
Join our dynamic team as an Administrative Assistant where your data entry precision and organizational skills will drive our daily operations. Coastal Business Solutions is seeking a motivated individual to support our Virginia Beach office with essential administrative tasks. No prior experience is required—we provide comprehensive training to develop your professional capabilities in a supportive environment.
As a key contributor to our office efficiency, you'll handle sensitive information with confidentiality, maintain accurate records, and collaborate with cross-functional teams. This role offers growth opportunities and benefits including health insurance, paid time off, and retirement plans.
Responsibilities
- Accurately enter, update, and maintain data in company databases and spreadsheets
- Manage office correspondence including emails, memos, and digital filing systems
- Coordinate calendars, schedule appointments, and arrange meetings for department staff
- Process incoming/outgoing mail and shipments while maintaining inventory of office supplies
- Assist with onboarding new hires and prepare orientation materials
- Support accounting team with invoice processing and expense report submissions
Qualifications
- High school diploma or equivalent (college degree preferred)
- Proficient in data entry with minimum 40 WPM typing speed
- Basic knowledge of Microsoft Office Suite (Excel, Word, Outlook)
- Exceptional attention to detail and accuracy in data handling
- Strong organizational skills with ability to multitask deadlines
- Excellent written and verbal communication abilities
- Ability to maintain confidentiality of sensitive business information