Job Description
Are you a detail-oriented professional looking for a stable role with weekly pay? Apex Administrative Services is seeking a dedicated Administrative Assistant & Data Entry Specialist to join our dynamic team in Chicago. If you thrive in a fast-paced environment and have a passion for organization, we want to meet you.
In this position, you will play a crucial role in maintaining our database integrity and supporting our executive team. We value accuracy, efficiency, and a positive attitude above all else.
Responsibilities
- Accurately input and update customer and employee data into our CRM and spreadsheets.
- Manage and organize both physical and digital filing systems for seamless document retrieval.
- Prepare, proofread, and distribute internal memos, reports, and correspondence.
- Answer incoming phone calls and route inquiries to the appropriate departments.
- Schedule and confirm appointments while maintaining the executive calendar.
- Assist with general office duties including scanning, faxing, and mail distribution.
- Perform light research and data analysis to support business decision-making.
Qualifications
- High school diploma or GED required; Associate’s degree or certificate in business administration is a plus.
- Proven experience in administrative support, data entry, or office assistance.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is mandatory.
- Fast and accurate typing speed (minimum 40 WPM).
- Strong attention to detail with a commitment to error-free work.
- Ability to work independently and manage multiple priorities in a fast-paced setting.
- Excellent verbal and written communication skills.