Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Los Angeles. This is an excellent opportunity for a proactive professional to support our operations and ensure seamless data management within our growing firm.
In this role, you will serve as the first point of contact for our clients and internal staff, managing daily office operations with a focus on accuracy and efficiency. If you have a strong command of data entry and possess excellent organizational skills, we encourage you to apply.
In this role, you will serve as the first point of contact for our clients and internal staff, managing daily office operations with a focus on accuracy and efficiency. If you have a strong command of data entry and possess excellent organizational skills, we encourage you to apply.
Responsibilities
- Execute high-volume data entry tasks with a 99% accuracy rate, including updating databases and maintaining records.
- Manage and organize physical and digital filing systems to ensure quick retrieval of information.
- Prepare, compose, and edit correspondence, reports, invoices, and memos using Microsoft Office Suite.
- Schedule and coordinate executive appointments, meetings, and travel arrangements.
- Assist with basic inventory tracking and assist the finance team with data reconciliation.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is preferred.
- Minimum of 2 years of experience in administrative support or data entry.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Typing speed of 45+ WPM.
- Strong attention to detail and the ability to prioritize multiple tasks in a fast-paced environment.