Job Description
Welcome to Apex Administrative Solutions, a premier provider of office support services. We are currently seeking a highly organized and detail-oriented Administrative Assistant & Data Entry Specialist to join our growing team immediately. This is an excellent opportunity for a motivated professional to work in a fast-paced environment while ensuring the smooth operation of our daily business activities.
In this role, you will be the backbone of our office operations, managing critical data entry tasks and providing top-tier administrative support to our leadership team.
Responsibilities
- Perform high-volume data entry tasks with a strict focus on accuracy, speed, and data integrity.
- Manage and maintain organized digital and physical filing systems for easy retrieval.
- Handle incoming and outgoing communications, including email correspondence and phone inquiries.
- Assist in preparing, compiling, and presenting reports, invoices, and correspondence for management review.
- Schedule and coordinate appointments, meetings, and travel arrangements.
- Support the sales and operations teams by preparing documents and handling administrative needs.
- Monitor inventory and office supplies to ensure operational readiness.
Qualifications
- High school diploma or GED required; associate’s degree in business administration or related field is a plus.
- Proven experience (1+ years) in administrative support, data entry, or a similar office role.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast and accurate typing speed (minimum 45 WPM).
- Strong attention to detail and the ability to spot errors quickly.
- Excellent verbal and written communication skills.
- Ability to work independently and manage multiple priorities in a fast-paced environment.