Job Description
Join our dynamic team at InnovateTech Solutions as a full-time Administrative Assistant with a focus on data entry excellence. This pivotal role supports our operations department by ensuring accurate information management and seamless administrative workflows. Located in the heart of San Jose's tech hub, you'll be part of a forward-thinking organization committed to innovation and professional growth.
We offer competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills make a tangible impact. If you're detail-oriented, tech-savvy, and thrive in fast-paced settings, this is your opportunity to advance your administrative career.
Responsibilities
- Enter, update, and maintain critical data in CRM and ERP systems with 99.9% accuracy
- Manage digital filing systems and ensure secure document retention protocols
- Coordinate calendars, schedule appointments, and arrange logistics for executive teams
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Process invoices, expense reports, and purchase orders in compliance with financial policies
- Act as primary point of contact for internal/external communications via email and phone
- Support special projects requiring data analysis and documentation support
Qualifications
- 3+ years of administrative experience with proven data entry expertise
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Experience with CRM systems (Salesforce/HubSpot) and database management
- Typing speed of 60+ WPM with exceptional accuracy and attention to detail
- Strong organizational skills with ability to prioritize multiple tasks
- Associate's degree in Business Administration or related field preferred
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information