Job Description
Are you a detail-oriented professional looking for a rewarding Full-Time opportunity in Long Beach, CA? Apex Professional Solutions is seeking a skilled Administrative Assistant to join our growing team. In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication and efficient data management.
We are looking for someone who thrives in a fast-paced environment and possesses exceptional organizational skills. If you have a knack for data entry and administrative excellence, we want to hear from you.
Responsibilities
- Manage Calendar & Scheduling: Coordinate complex calendars, schedule meetings, and arrange travel itineraries with precision.
- Data Entry Operations: Process invoices, maintain employee records, and update databases with 99% accuracy.
- Document Management: Prepare, proofread, and distribute internal memos, reports, and correspondence.
- Office Coordination: Act as the primary point of contact for visitors and vendors, managing incoming calls and emails.
- Project Support: Assist senior management with project tracking, filing, and inventory control.
- Report Generation: Compile weekly data summaries and prepare visual presentations using Excel.
Qualifications
- Education: High School Diploma or equivalent required; Associate's degree preferred.
- Experience: Minimum of 2-3 years of experience in administrative support or data entry.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Typing Speed: Demonstrated ability to type at least 40 words per minute with high accuracy.
- Communication: Excellent verbal and written communication skills.
- Organization: Strong time management skills and the ability to multitask effectively.