Job Description
Join Illinois Community Services as an Administrative Assistant with a specialized focus on data entry excellence. Be the backbone of our operations in downtown Chicago, ensuring seamless information flow and organizational precision. We're seeking a detail-oriented professional to maintain our digital records while supporting our mission to empower local communities. Enjoy competitive benefits, professional development opportunities, and a collaborative workplace environment.
Responsibilities
- Accurately input, update, and maintain confidential client and operational databases
- Process and reconcile daily transaction records with 99.5%+ accuracy
- Generate and distribute weekly/monthly performance reports using Excel
- Manage digital filing systems with secure cloud-based protocols
- Coordinate scheduling for department meetings and community events
- Assist with vendor invoicing and expense tracking workflows
- Support HR processes including new hire onboarding documentation
Qualifications
- Minimum 2 years professional data entry experience (10,000+ keystrokes/hr)
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables essential)
- Experience with CRM systems (Salesforce or HubSpot preferred)
- Associates degree in Business Administration or related field
- Proven ability to maintain HIPAA/GDPR compliance standards
- Exceptional attention to detail with error prevention focus
- Ability to prioritize tasks in fast-paced municipal environment
- Illinois driver's license required for occasional off-site meetings