Job Description
Join our dynamic team at Precision Business Solutions as a full-time Administrative Assistant specializing in data entry operations. This pivotal role combines organizational excellence with technical precision to support our Austin-based operations. We're seeking a detail-oriented professional who thrives in fast-paced environments and values accuracy above all else. You'll be the backbone of our administrative functions, ensuring seamless data flow across departments while contributing to our company's growth trajectory.
Responsibilities
- Execute high-volume data entry with 99%+ accuracy across CRM, ERP, and proprietary systems
- Manage digital filing systems and maintain confidential records in compliance with HIPAA/GDPR standards
- Coordinate calendars, schedule meetings, and arrange travel for executive team members
- Process invoices, expense reports, and purchase orders with meticulous attention to detail
- Generate daily/weekly performance reports using Excel and data visualization tools
- Liaise with cross-functional teams to resolve data discrepancies and process bottlenecks
- Implement workflow optimization initiatives to improve departmental efficiency
Qualifications
- Minimum 2 years proven experience in administrative support with data entry focus
- Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word) and Google Workspace
- WPM 60+ typing speed with 10-key calculator expertise
- Familiarity with data management systems (Salesforce, QuickBooks, or similar)
- Associate's degree or relevant certification in office administration preferred
- Exceptional time management skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Proactive problem-solving approach with minimal supervision