Job Description
Join our dynamic team at Precision Solutions Group as a full-time Administrative Assistant specializing in data entry operations. This pivotal role supports our Portland headquarters by ensuring accurate information flow across departments. You'll be the backbone of our administrative operations, working in a modern, collaborative environment that values precision and efficiency. We offer competitive benefits, professional development opportunities, and a supportive culture where your skills make a tangible impact. If you're detail-oriented, tech-savvy, and thrive in structured settings, this is your chance to grow with a forward-thinking organization.
Responsibilities
- Maintain and update databases with 99.9% accuracy while processing high-volume transactions
- Prepare, format, and distribute critical reports using MS Office Suite and proprietary software
- Coordinate cross-departmental communications and calendar management for executive team
- Perform quality assurance checks on all entered data and resolve discrepancies proactively
- Support document management systems including digital archiving and retrieval protocols
- Collaborate with IT department on system improvements and training initiatives
- Manage confidential information with strict adherence to HIPAA and company compliance standards
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes per minute
- Proficiency in MS Excel (VLOOKUP, pivot tables) and Google Workspace applications
- Proven ability to maintain confidentiality and handle sensitive information
- Associates degree in Business Administration or related field preferred
- Experience with ERP systems (SAP, Oracle) or CRM platforms (Salesforce)
- Exceptional organizational skills with ability to prioritize multiple deadlines
- Strong problem-solving abilities with attention to detail orientation
- Professional written and verbal communication skills