Job Description
Join the City of Austin's dynamic team as a Local Administrative Assistant with specialized data entry expertise. This full-time role is perfect for detail-oriented professionals who thrive in fast-paced municipal environments. You'll be the backbone of daily operations, ensuring seamless administrative workflows while maintaining the highest standards of accuracy in all digital documentation. Enjoy competitive benefits, professional development opportunities, and the chance to contribute to Austin's vibrant community.
Responsibilities
- Maintain and update confidential digital records with 99.9% accuracy
- Process high-volume data entry for municipal permits, licenses, and departmental forms
- Coordinate calendars, meetings, and correspondence for department leadership
- Generate daily, weekly, and monthly operational reports using Excel and proprietary systems
- Manage office inventory and procurement processes within budget constraints
- Provide frontline customer service via phone, email, and in-person inquiries
- Collaborate with cross-functional teams to streamline administrative workflows
Qualifications
- Minimum 2 years of professional data entry experience with 10,000+ keystrokes per minute
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word mail merge)
- Experience with municipal/government document management systems preferred
- Associate's degree in Office Administration or related field required
- Proven ability to maintain strict confidentiality with sensitive information
- Exceptional organizational skills with demonstrated attention to detail
- Ability to multitask in a fast-paced environment with competing priorities
- Valid Texas driver's license required for occasional off-site duties