Job Description
Join our dynamic Oakland team as a Local Administrative Assistant and become the backbone of our office operations! We're seeking a detail-oriented professional to support our growing business with exceptional organizational skills and a proactive mindset. Enjoy a collaborative environment in the heart of Oakland with competitive compensation and growth opportunities. If you thrive in fast-paced settings and excel at multitasking, we want to meet you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for executives
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and documents
- Organize and maintain digital filing systems and physical records
- Coordinate office supplies inventory and vendor relationships
- Support event planning and meeting coordination for internal/external stakeholders
- Assist with basic bookkeeping tasks and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience (2+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Discretion with confidential information and professional demeanor
- Experience with office equipment (printers, scanners, phone systems)
- Local Oakland residency preferred (commuter-friendly location)