Job Description
Join our dynamic team in Oakland as an Administrative Assistant with exceptional data entry capabilities! We're seeking a highly organized professional to support our fast-paced operations. You'll be the backbone of our office, ensuring seamless administrative workflows while maintaining meticulous attention to detail. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment.
Responsibilities
- Accurately enter, update, and maintain critical data in CRM and ERP systems
- Manage digital filing systems and ensure document organization meets compliance standards
- Coordinate calendars, schedule meetings, and handle travel arrangements for executives
- Process invoices, expense reports, and financial documentation with precision
- Act as primary point of contact for internal and external communications
- Assist with onboarding processes and new hire paperwork preparation
- Generate regular reports and analytics from data management systems
Qualifications
- 3+ years of administrative experience with advanced data entry proficiency
- Expert knowledge of Microsoft Office Suite (Excel, Word, Outlook)
- Proven ability to handle sensitive information with confidentiality
- Exceptional typing speed (60+ WPM) with 99.5% accuracy
- Experience with Salesforce or similar CRM platforms
- Strong problem-solving skills and attention to detail
- Ability to multitask in a deadline-driven environment
- Associate degree or equivalent certification preferred