Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our operations in the heart of Jacksonville! We're seeking a highly organized professional to support our municipal services with precision and enthusiasm. This immediate opening offers competitive pay, comprehensive benefits, and the chance to make a tangible impact in our vibrant community. If you thrive in fast-paced environments and excel at multitasking, apply now to start your rewarding career with the City of Jacksonville!
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for department heads
- Handle incoming communications including calls, emails, and correspondence
- Prepare, edit, and distribute official documents, reports, and presentations
- Maintain accurate filing systems (digital and physical) for department records
- Process purchase orders, expense reports, and vendor invoices
- Assist with onboarding new employees and orientation materials
- Coordinate office logistics including supplies, equipment, and facilities requests
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a deadline-driven environment
- Knowledge of Jacksonville municipal procedures a plus
- Valid Florida driver's license required