Job Description
Join our dynamic team at CityScape Solutions as an Administrative Assistant and become the heartbeat of our Jacksonville operations! We're seeking a highly organized professional to support our fast-paced office environment with immediate availability. This full-time role offers competitive compensation, comprehensive benefits, and growth opportunities within our expanding organization. If you thrive in multitasking environments and excel at streamlining office workflows, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executives and department heads
- Handle incoming communications, including phone calls, emails, and correspondence with professionalism
- Perform data entry and maintain accurate electronic and physical records
- Assist in report preparation, document formatting, and presentation creation
- Coordinate office inventory, supply management, and equipment maintenance
- Support onboarding processes and new employee orientation
- Act as primary point of contact for vendors and external stakeholders
- Manage travel arrangements and expense reports for team members
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in high-pressure situations
- Experience with office management software (e.g., Salesforce, Asana)
- Positive attitude and collaborative team player mindset