Job Description
Join our dynamic Oakland team as an Administrative Assistant and become the backbone of our fast-paced office environment. We're seeking a proactive professional to streamline operations and deliver exceptional support to our executive team and department heads. This role offers growth opportunities in a collaborative, tech-forward workspace with competitive benefits and a commitment to work-life balance. If you're organized, adaptable, and passionate about enabling organizational success, we want to meet you.
Responsibilities
- Manage calendars, coordinate complex meetings, and handle executive travel arrangements
- Oversee office supply inventory, vendor contracts, and facility maintenance requests
- Process invoices, expense reports, and payroll documentation with precision
- Serve as primary point of contact for clients, visitors, and internal stakeholders
- Implement digital filing systems and optimize document management workflows
- Assist in onboarding new hires and coordinate training programs
- Support special projects including event planning and data analysis
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Experience with CRM systems (Salesforce preferred) and document management tools
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities in deadline-driven environments
- Discretion and confidentiality when handling sensitive information
- Professional demeanor with polished client-facing presence