Job Description
Join our award-winning team at Global Innovations Inc. in the heart of Kansas City, MO! We're seeking a highly skilled Administrative Assistant to become the backbone of our dynamic office environment. In this pivotal role, you'll support our executive team, manage critical communications, and ensure seamless daily operations. Enjoy a modern workspace, competitive benefits package, and opportunities for professional growth. If you're a proactive professional with exceptional organizational skills and a passion for excellence, we want to hear from you!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange domestic/international travel
- Handle incoming communications, screen calls, and draft professional correspondence
- Maintain digital and physical filing systems with meticulous attention to detail
- Process invoices, expense reports, and purchase orders with financial accuracy
- Coordinate office logistics including inventory management, supply ordering, and vendor relations
- Support HR functions including onboarding, scheduling interviews, and maintaining personnel files
- Prepare comprehensive reports, presentations, and confidential documentation
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and ability to manage competing priorities
- Strong written and verbal communication abilities
- Discretion and proven ability to handle confidential information
- Experience with office management systems (e.g., Salesforce, Asana)
- Proactive problem-solving and initiative-taking mindset