Job Description
Join our dynamic team at Innovate Solutions Group as an Administrative Assistant in beautiful Colorado Springs! We're seeking a detail-oriented professional to support our executive team with exceptional organizational skills and a passion for efficiency. Enjoy a flexible schedule with core hours (9 AM - 3 PM) while maintaining full-time benefits. This hybrid role offers the perfect blend of remote and in-office work, allowing you to thrive in a supportive environment. If you're a proactive problem-solver with excellent communication abilities, we invite you to apply and become an integral part of our growing company culture.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute professional correspondence, reports, and confidential documents
- Oversee office operations, including supply inventory management and vendor coordination
- Act as primary point of contact for internal and external communications
- Maintain digital filing systems and ensure data accuracy across platforms
- Support event planning and meeting coordination for departmental initiatives
- Assist with onboarding processes and new hire orientation preparation
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills with attention to detail
- Proven ability to manage multiple priorities in a fast-paced environment
- Experience with scheduling tools and project management software
- Strong problem-solving abilities with a proactive mindset