Job Description
Join our dynamic team at Coastal Business Solutions as a Administrative Assistant in sunny Virginia Beach! We're seeking a highly organized professional to support our operations with a flexible schedule option (8am-5pm core hours with adjustable start/end times). This hybrid role (3 days office/2 days remote) offers competitive pay, comprehensive benefits, and the opportunity to grow with a forward-thinking company.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle confidential correspondence, documents, and record-keeping systems
- Process invoices, expense reports, and financial documentation
- Provide exceptional customer service via phone, email, and in-person interactions
- Coordinate office operations including supplies, equipment, and facilities management
- Assist with onboarding new employees and HR administrative tasks
- Create professional presentations, reports, and communications using MS Office Suite
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving and adaptability to changing priorities