Job Description
Join our dynamic team as an Administrative Assistant in Oakland, CA! We're seeking a highly organized professional to support daily operations with flexibility and precision. Enjoy an immediate hire opportunity with a competitive hourly rate and a fully remote-friendly schedule. Perfect for candidates seeking work-life balance without compromising career growth.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executives
- Handle confidential documents and maintain digital filing systems
- Coordinate meetings, prepare agendas, and take detailed minutes
- Process invoices, expense reports, and payroll documentation
- Act as primary point of contact for internal/external communications
- Assist in onboarding new hires with HR paperwork
- Conduct research and compile data for executive presentations
Qualifications
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to multitask and prioritize competing deadlines
- Discretion with confidential information
- Associate's degree or equivalent professional certification
- Experience with scheduling software (Calendly, etc.)
- Proactive problem-solving approach