Job Description
Join our dynamic team in Chicago as a Local Administrative Assistant and become the backbone of our office operations. We're seeking a detail-oriented professional to provide essential support to our executive team and ensure seamless daily operations. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate travel arrangements
- Prepare and distribute professional correspondence, reports, and presentations
- Handle incoming communications including calls, emails, and mail with exceptional professionalism
- Maintain organized filing systems and ensure confidential document management
- Coordinate office events, meetings, and logistics
- Assist with onboarding processes and new employee orientation
- Perform basic bookkeeping tasks and expense report processing
- Act as primary liaison between departments and external partners
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Proven ability to multitask and prioritize in a fast-paced environment
- Knowledge of office equipment (copiers, scanners, phone systems)
- Experience with QuickBooks or similar accounting software preferred