Job Description
Join our dynamic team at Oakland Community Services as a Local Administrative Assistant and become the backbone of our community-focused operations. We're seeking a detail-oriented professional to support our Oakland office with exceptional organizational skills and a passion for local service. Enjoy competitive benefits, flexible scheduling options, and opportunities for career growth in one of California's most vibrant cities.
Responsibilities
- Manage office calendars, coordinate meetings, and arrange travel logistics for 15+ staff members
- Process accounts payable/receivable, maintain financial records, and reconcile monthly statements
- Oversee office inventory, procurement, and equipment maintenance
- Prepare confidential documents, reports, and correspondence using Microsoft Office Suite
- Serve as primary point of contact for internal/external communications and visitor management
- Coordinate community events and outreach programs with local partners
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Experience with QuickBooks or similar accounting software
- Excellent written/verbal communication skills and bilingual Spanish/English fluency
- Proven ability to handle sensitive information with discretion and confidentiality
- Valid California driver's license and reliable transportation