Job Description
Join Illinois Municipal Services as a Local Administrative Assistant and become the backbone of our thriving Chicago office! We're seeking a detail-oriented professional to support our dynamic team in delivering exceptional public services. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth within a supportive environment.
As an integral part of our operations, you'll ensure seamless office workflows while contributing to community-focused initiatives. Our modern downtown office offers collaborative spaces, professional development resources, and a commitment to work-life balance.
Responsibilities
- Manage calendars, coordinate meetings, and maintain executive schedules
- Process confidential documents, correspondence, and departmental reports
- Handle incoming communications via phone, email, and in-person interactions
- Coordinate office operations including supply inventory and equipment maintenance
- Support event planning and logistical coordination for municipal functions
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 2 years in office support or administrative role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Knowledge of Illinois municipal procedures preferred
- Valid Illinois driver's license required