Job Description
Join our dynamic team at Apex Solutions Inc. as an Administrative Assistant and kickstart your career in office support! We're seeking a detail-oriented professional to provide exceptional administrative support across our Portland operations. This entry-level role offers growth opportunities in a collaborative environment where your organizational skills will directly impact our success. If you're passionate about streamlining processes and supporting a thriving business, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Process expense reports, invoices, and purchase orders
- Prepare professional correspondence, reports, and presentations
- Coordinate office logistics including supplies, equipment, and vendor relationships
- Support onboarding processes and new hire orientations
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1-2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with strong customer service orientation
- Basic knowledge of office equipment (printers, scanners, copiers)