Job Description
Join our dynamic team as an Administrative Assistant in the heart of New York City! We're urgently seeking a highly organized professional to support our executives and ensure seamless office operations. This full-time role offers a flexible schedule to work-life balance while tackling exciting challenges in a fast-paced environment. If you thrive in administrative excellence and want to make an immediate impact, apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Organize and maintain digital and physical filing systems
- Coordinate meetings, take minutes, and follow up on action items
- Assist with onboarding new employees and training administrative procedures
- Support budget tracking and expense report processing
- Act as primary point of contact for internal and external stakeholders
Qualifications
- 3+ years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Attention to detail with high accuracy in data entry and document management
- Ability to prioritize tasks and work independently with minimal supervision
- Experience coordinating complex schedules and logistics
- Associate's degree or equivalent combination of education and experience