Job Description
We're seeking a dynamic Administrative Assistant to join our Baltimore team immediately. In this pivotal role, you'll be the backbone of our office operations, ensuring seamless daily functions while supporting our executive team. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital and physical filing systems with strict confidentiality
- Coordinate office supplies inventory and vendor relationships
- Support onboarding processes for new team members
- Assist with expense reporting and budget tracking
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks in high-pressure situations
- Associates degree or relevant certification preferred
- Experience with office management software (e.g., Asana, Trello)