Job Description
Join our dynamic team at Global Solutions Inc. as an Administrative Assistant and kickstart your career in office support! We're seeking motivated individuals to provide essential administrative support in our fast-paced Portland, Illinois office. This is an excellent opportunity for recent graduates or career changers looking to develop professional skills in a collaborative environment. Enjoy competitive compensation, comprehensive benefits, and a supportive workplace culture focused on growth and excellence.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) and route appropriately
- Prepare and distribute correspondence, reports, and documents
- Organize and maintain filing systems (physical and digital)
- Assist with onboarding new hires and office equipment inventory
- Support event coordination and meeting logistics
- Perform basic bookkeeping tasks and expense report processing
- Collaborate with team members to ensure smooth office operations
Qualifications
- High school diploma or equivalent; associate degree preferred
- 1+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills and attention to detail
- Excellent written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Professional demeanor with customer service mindset
- Basic knowledge of office equipment (copiers, scanners, phones)