Job Description
We're seeking a highly motivated Administrative Assistant to join our dynamic team in Oklahoma City. This immediate-hire opportunity offers competitive compensation, a collaborative work environment, and growth potential. As the backbone of our operations, you'll ensure seamless daily functions while supporting executive leadership with precision and professionalism.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department heads
- Prepare, edit, and distribute confidential correspondence and reports
- Coordinate office operations including supply inventory and vendor relationships
- Handle incoming communications via phone, email, and in-person interactions
- Assist with onboarding processes and new employee training coordination
- Maintain digital and physical filing systems with strict confidentiality protocols
- Support event planning and meeting logistics for internal/external stakeholders
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage multiple priorities with strict attention to detail
- Discretion handling sensitive information and confidential documents
- Associates degree or equivalent professional certification preferred
- Experience with scheduling software (Calendly, Doodle) and CRM systems
- Proven problem-solving abilities and proactive approach