Job Description
Join the City of Chicago's dynamic administrative team as a full-time Administrative Assistant with flexible scheduling options. This pivotal role supports departmental operations through exceptional organizational skills and proactive communication. Enjoy a hybrid work environment with core hours while contributing to meaningful public service initiatives. We value work-life balance and offer comprehensive benefits including health insurance, retirement plans, and professional development opportunities.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating meetings
- Prepare, edit, and distribute official correspondence, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchase orders using city financial systems
- Serve as primary contact for internal and external stakeholders via phone and email
- Coordinate travel arrangements and logistics for departmental staff
- Assist in onboarding new employees and training on administrative procedures
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a professional environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strict deadlines
- Experience with record management and document retention policies
- Proficiency with office equipment and digital collaboration tools