Job Description
Join our dynamic team as an Administrative Assistant in Louisville's vibrant downtown district! We're seeking a detail-oriented professional with exceptional organizational skills to support our growing operations. Enjoy a flexible schedule with core hours (9 AM - 3 PM) and remote work options, allowing you to maintain work-life balance while contributing to our mission. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Responsibilities
- Manage calendars, coordinate meetings, and handle travel arrangements for executives
- Process invoices, expense reports, and financial documentation with precision
- Compose professional correspondence, reports, and presentations
- Oversee office inventory, procurement, and vendor relationships
- Provide exceptional customer service to internal and external stakeholders
- Maintain confidential records and ensure compliance with data protection policies
- Support cross-departmental projects and special initiatives
Qualifications
- Associate's degree or equivalent administrative experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Minimum 3 years of administrative support experience
- Exceptional written and verbal communication skills
- Strong attention to detail and problem-solving abilities
- Ability to prioritize tasks and manage multiple deadlines
- Experience with scheduling software (e.g., Calendly) preferred
- Discretion and professionalism when handling sensitive information