Job Description
Join our dynamic team as an Administrative Assistant and kickstart your career in office support! We're seeking motivated individuals with no prior experience to provide essential administrative support in our fast-paced San Jose, PA office. You'll be the backbone of our operations, ensuring smooth daily workflows while gaining hands-on experience in a professional environment. We offer comprehensive training and growth opportunities for dedicated team players.
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with precision
- Coordinate calendars, schedule meetings, and arrange travel logistics
- Prepare and distribute correspondence, reports, and presentations
- Order and inventory office supplies while maintaining budget compliance
- Support team members with data entry, document processing, and special projects
- Assist with event coordination and office facility management
Qualifications
- High school diploma or equivalent (required)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Proactive problem-solving mindset
- Professional demeanor with willingness to learn new systems
- Valid driver's license (for occasional supply runs)