Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our municipal operations. We're seeking a highly organized professional to support daily office functions, ensure seamless communication, and maintain efficient workflows. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth within a forward-thinking government agency. If you're passionate about precision and public service, apply today to make a tangible impact in New York's administrative landscape.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics for department heads
- Process incoming/outgoing communications including mail, emails, and phone inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare, edit, and distribute official documents, reports, and presentations
- Assist with procurement processes, inventory management, and office supply coordination
- Support HR functions including onboarding, record-keeping, and employee inquiries
- Coordinate facility maintenance and vendor relationships for office operations
Qualifications
- Associate's degree in Office Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities with strict deadlines
- Experience with government or municipal administrative processes preferred
- Proficient in office equipment operation and digital documentation systems