Job Description
Join our dynamic team at Pacific Coast Solutions as an Administrative Assistant and become the backbone of our Long Beach operations. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This immediate opening offers a competitive salary package, comprehensive benefits, and opportunities for growth in a collaborative environment. If you're a proactive multitasker with exceptional communication skills, we encourage you to apply today and make an immediate impact.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including phone calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Assist with onboarding processes and new employee orientation
- Maintain digital and physical filing systems with strict confidentiality standards
- Support budget tracking, expense reports, and invoice processing
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a fast-paced environment
- Associates degree or equivalent professional certification required
- Experience with office management software (e.g., Asana, Trello)
- Valid California driver's license preferred