Job Description
Join our dynamic team at Oakland Innovations Group as a pivotal Administrative Assistant! We're seeking a highly organized professional to support our fast-paced office operations in the heart of Oakland. This full-time position offers competitive compensation, comprehensive benefits, and the opportunity to grow within a forward-thinking organization. If you excel at multitasking, thrive in collaborative environments, and possess exceptional communication skills, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare, edit, and distribute confidential documents and reports
- Coordinate office supplies inventory and procurement processes
- Support travel arrangements and expense report submissions
- Assist with onboarding processes and new employee orientation
- Collaborate with department heads on administrative projects
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of administrative support experience in professional settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- High attention to detail with strong organizational skills
- Discretion when handling confidential information