Job Description
Join our dynamic team at Oakland Community Services as a Local Administrative Assistant with a focus on data excellence. This hybrid role combines traditional administrative support with precision data management to empower our community programs. You'll be the backbone of our operations, ensuring seamless information flow while contributing to meaningful local initiatives. We offer competitive benefits, professional development opportunities, and a supportive work environment in the heart of Oakland.
Responsibilities
- Accurately enter, update, and maintain confidential client and organizational data in CRM and database systems
- Manage digital filing systems with meticulous attention to detail and version control
- Process and reconcile administrative documents including forms, reports, and correspondence
- Coordinate office operations including scheduling, correspondence, and supply inventory
- Generate routine reports and analytics from data sets to support decision-making
- Support community outreach programs through data-driven communication tracking
- Collaborate with cross-functional teams to ensure data consistency across departments
Qualifications
- Minimum 2 years professional experience in data entry and administrative support
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills
- Exceptional typing speed (60+ WPM) and 10-key proficiency
- Experience with CRM systems (Salesforce preferred) or database management
- Strong understanding of data confidentiality protocols and compliance standards
- Associate degree or relevant certification in Office Administration preferred
- Ability to multitask in a fast-paced community service environment
- Excellent verbal and written communication skills