Job Description
Join our dynamic team at Capital Executive Solutions, a leading provider of innovative business services in Sacramento. We're seeking a detail-oriented Administrative Assistant to support our executive team and ensure seamless office operations. This is an excellent opportunity for a motivated professional to grow their career in a supportive environment with competitive benefits and advancement opportunities.
Our ideal candidate thrives in fast-paced settings and excels at multitasking. You'll be the backbone of our office, managing schedules, communications, and administrative processes with precision and professionalism. If you're passionate about efficiency and enjoy contributing to a collaborative workplace, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate appointments, and arrange travel logistics
- Handle incoming communications (phone, email, mail) with professionalism and discretion
- Prepare, edit, and distribute correspondence, reports, and presentations
- Organize and maintain digital and physical filing systems
- Coordinate office operations, including supply inventory and equipment maintenance
- Support event planning and meeting coordination for internal and external stakeholders
- Assist with onboarding processes and new hire orientation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and exercise discretion
- Proven problem-solving skills and adaptability to changing priorities
- Valid California driver's license (occasional local travel required)